Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:
“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
How we use your information
This privacy notice tells you how Meg Hillier MP’s office will collect and use your personal data.
Why does Meg Hillier MP need to collect and store personal data?
In order for us to deal with casework for constituents, respond to policy enquiries, and to keep residents updated about campaigns and local issues we need to collect personal data. We are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
The lawful basis for processing casework data has been identified as public interest.
In terms of being contacted for marketing purposes/campaigning Meg Hillier MP’s office would contact you for additional consent.
Will Meg Hillier MP’s office share my personal data with anyone else?
We may pass your personal data on to third-party service providers in the course of dealing with you, such as local authorities, government agencies, public bodies, health trusts, regulators, and so on. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only for the purpose they were provided. When they no longer need your data to fulfil this service, they will dispose of the details in line with their procedures.
Meg Hillier MP’s office contracts third parties to undertake work that involves our data: casework software maintenance, data entry, website hosting and maintenance, email management software and shredding. Our contractors are either EU based or based in countries deemed “adequate” by the EU for data protection terms. In all cases contractors and sub-contractors have signed contracts which guarantee that appropriate technical and organisational measures are in place to protect the data.
How will Meg Hillier MP’s office use the personal data it collects about me?
Meg Hillier MP’s office will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. Meg Hillier MP’s office is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific requirements and agreed practices. Personal data may be held in addition to these periods depending on individual needs.
Under what circumstances will Meg Hillier MP’s office contact me?
In order to process casework it may be necessary to contact you in order to get further information from you or to feedback any responses we receive.
If you have provided consent to be contacted about local campaigns and news we will contact you when required. You will always have the option of withdrawing consent.
If you have contacted Meg Hillier MP about an issue she may, from time to time, send an update about that issue.
Personal data and the website of Meg Hillier MP
Links to other websites
This website contains links to other websites. Meg Hillier MP is not responsible for the content or privacy practices of these websites.
You have a number of rights in relation to your personal data and the opportunity to choose how it is used. You can:
- Obtain copies of the personal data I hold about you (known as a “subject access request”)
- Request that I correct or update any personal data held about you
- Ask that we erase or restrict the way in which I use your data
- Request that personal data you have given your consent for me to use is provided in an electronic format so it can be transferred to another data controller (also known as “data portability”)
You may opt out of receiving further communications form me in any medium at any time. All requests to unsubscribe are dealt with promptly.
If you wish to exercise your rights in respect of your personal data or have any concerns about how your data is used, please contact my Data Protection Officer:
The Data Protection Officer
Office of Meg Hillier MP
House of Commons
Telephone: 020 7219 5325
Alternatively you have right to raise any issues or concerns directly with the Information Commissioner’s Office.